Our Global Privacy Notice is available in the following languages here: | Effective Date: January 1, 2020 Last Updated: January 16, 2023 |
Our Local Privacy Notice is available in the following countries here: | Effective Date: Februray 13, 2024 |
Appropriately managing and safeguarding personal data is fundamental to the Evident Corporation and its family of companies’ (“We” or “Evident”).
This Privacy Notice explains how we collect, use and share information, including your personal data, when it’s collected through this website and/or mobile application, linked products, applications, services, websites, sub-sites, widgets, interactive features, forms, mobile site(s) and social media pages offered, owned, or operated by Evident (the “Site(s)”).
If we make changes to this Privacy Notice, we will notify you by revising the Effective Date and, in some cases, we may provide you with more prominent notice (such as sending you a notification or providing you with other disclosures within or in connection with the provision of the Sites). Your access to and use of the Site(s) means you agree to the terms in this Privacy Notice. We encourage you to refer to this Privacy Notice periodically so that you understand our current privacy practices.
Attn: Data Protection Officer
Controller: EVIDENT Europe GmbH
Caffamacherreihe 8-10
20355 Hamburg
Germany
Global-privacy@evidentscientific.com
In individual cases, the respective affiliate may be solely or jointly responsible with Evident Corporation. If you have questions relating to a specific jurisdiction we kindly ask you to mention the jurisdiction you are referring to.
Contact us in Japan
Japan-privacy@evidentscientific.com
Contact us in Mexico, Canada or the United States
Americas-privacy@evidentscientific.com
Contact us in Singapore, Korea, Australia or India
Apac-privacy@evidentscientific.com
Evident collects certain information, including personal data, from and about you.
The term “personal data” means any information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, to a natural person (you). Evidents’ goal is to limit the information we collect to the information needed to support our business.
Summary of the categories of personal data we may collect, where we get it, why we collect it, and with whom we may share it:
Basic Personal Identification: such as salutation, first/last name, address, telephone number, email address, fax number, title, and company name, department and/or title
User Account Information, such as usernames and passwords used to access your account, event/seminar registrations, downloads, subscriptions
Financial Information, such as credit card number, bank account number and/or billing address depending on circumstances
Device Information, such as the type of device you use to access the site(s), your device identification number, IP address or mobile operating system, browser, geo location data (e.g. GPS coordinates – depending on whether switched on), GUID
Browsing Information: browsing time, cookie information, website history, preferences, browser or app information, such as what site you came from and what site you visit when you leave the site(s) or how often you use it
Business Contact Information, supplier master data, order information (order history, invoice information), billing address, postal address and frequency of contact
Marketing Data: marketing campaign data, newsletter data (click rates, opening rates etc.), preferences
Compliance Case Handling: personal data depends on circumstances of the incident reported
Below are examples of ways we use your information collected:
Purpose | Categories of data | Legal Grounds |
---|---|---|
Product and Service Fulfillment
| Basic Personal Identification Business Contact Information Financial Information User Account Information | Consent Performance of a contract with you Legitimate interest: to provide services in accordance with contractual requirements and to communicate with you in order to offer you the best services and provide you with the information requested or requested. This includes the use of Generative AI technologies to improve customer communication and service efficiency. |
Marketing, Promotions Advertising
| Basic Personal Identification Business Contact Information Device Information Browsing Data Marketing Data | Consent Performance of a contract with you Legitimate Interest – to e.g. understand how customers use our products, the site and improve services |
Internal Operations
| Basic Personal Identification Business Contact Information Device Information Browsing Data Marketing Data | Consent Performance of a contract with you Legitimate Interest – to deliver according to contractual requirements and communicate with you to deliver best services, reorganize our business as required in cases if restructuring and M&A transactions |
Fraud Prevention, Security and Compliance
| Basic Personal Identification Business Contact Information Device Information | Performance of a contract with you Compliance with legal obligation Legitimate Interest – to ensure network security, to prevent fraud |
Payment Processing
| Basic Personal Identification Business Contact Information Financial Information | Performance of a contract with you Compliance with legal obligation Legitimate Interest – to recover debts and to pay likewise |
In addition to the methods enumerated above, Evident may collect and share information, including your personal data, through the following methods:
We share certain data between our Evident Group companies.
We may also share personal data with third parties such as: IT Service Providers, Consultancy Firms, Document destruction, Public Institutions, Suppliers and Others.
If your data is transferred to countries outside the European Economic Area “EEA” which may have different data protection standards than your country of residence, please note that data processed in a foreign country may be subject to foreign laws and accessible to foreign governments, courts, law enforcement, and regulatory agencies. However, we will endeavour to take reasonable measures to keep up an adequate level of data protection also when sharing your personal data with such countries.
We will retain your Personal Data only as long as necessary to provide you with the products, services and programs you request, our essential business purposes, such as maintaining the performance of the services and programs, making data-driven business decisions about new features and offerings, complying with our legal obligations and resolving disputes. When we have no justifiable business need to process your Personal Data, we will either delete or anonymize it.
The criteria, used to determine our retention periods include:
This section describes the various types of technologies we may use when you interact with our Site(s), and your choices regarding those technologies:
Evident is committed to maintaining appropriate organizational, technical, and physical controls to protect the personal data entrusted to us. These controls protect personal data from anticipated threats and hazards as well as unauthorized access and use. Evident will strive to provide security that is proportional to the sensitivity of the personal data being protected, with the greatest effort being focused on protecting sensitive personal data, like financial or medical data, that could result in substantial harm or inconvenience if it got into the wrong hands.
If we send you any promotional emails, and you no longer would like to receive such emails, please follow the “unsubscribe” instructions on those emails, if available. Your email address will be removed from our marketing list. Please allow us a reasonable period of time in order to satisfy your request.
California residents have certain additional rights regarding our use and disclosure of personal information, if applicable to Evident. For purposes of this section XII only, the term “personal information” means information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer or household, as further defined by the California Consumer Privacy Act of 2018.
Evident may require proof of California residence before responding to any request made under this section. You may authorize another person (your “agent”) to submit a request on your behalf by emailing Global-privacy@evidentscientific.com. Shortly after you (or your agent) submit a request, we will contact you (via email at the email address provided during submission of your request) with instructions on how to verify the request before we fulfill it. We will verify your identity by asking you to log in to your account if you have one with us. Or if you do not, we may ask for your email address, the order number of a recent order you placed with us or the last four digits of a credit or debit card used on our Site(s). We will aim to complete your requests as soon as reasonably practicable and consistent with any applicable laws.
If you have an account with us, you may also see certain personal information (such as certain profile and transaction information) directly through your account profile page after logging in to a Site. Please note that changes you make on your account profile page through one of our Sites may not always be reflected on other Sites operated by us.
You have the right to request information from Evident once per calendar year regarding the manner in which Evident shares certain categories of your personal information with third parties, for the third parties' direct marketing purposes. California Civil Code § 1798.83 provides you with the right to submit a request to Evident at its designated address and receive the following information:
You are entitled to receive a copy of this information in a standardized format and the information will not be specific to you individually. Evident’ designated email address for such a request is Global-privacy@evidentscientific.com.
To learn more about managing your privacy and to know your choices concerning interest-based ads, you may visit the Network Advertising Initiative's opt-out page at http://www.networkadvertising.org/managing/opt_out.asp or www.aboutads.info/choices.
If you are located in the European Union, the United Kingdom, Switzerland and/or your personal data is otherwise subject to the General Data Protection Regulation or comparable European Data Protection Legislation (collectively referred to as “European Privacy Laws”), this section provides additional information about your rights and how Evident processes your personal data.
Evident is the controller of personal data submitted by you or otherwise collected when you use the Site(s). We process such information within the Site(s) solely in the processor’s role and, depending on the scope of your activity, you may be the data controller.
Evident has the following legal basis for processing your Personal Data:
Type of Personal Data | Legal Basis |
---|---|
Information you provide to us |
|
Information we collect automatically |
|
If you have questions about or need further information concerning the legal basis on which we collect and use your Personal Data, please contact us at Global-privacy@evidentscientific.com.
Please refer to the “Supplementary Information on the Handling of Personal Information subject to the Act on the Protection of Personal Information of Japan Handling of Personal Information” of Evident Group linked below, to the extent not covered in this Privacy Notice, regarding the matters related to our handling of your personal information (including procedures related to requests for disclosure, correction, deletion, etc. of personal information based on the Act on the Protection of Personal Information of Japan).
Handling of Personal Information: Privacy | Evident (evidentscientific.com)
The personal information handling business operators in Japan are as follows:
Evident Corporation | Shinjuku Monolith, 2-3-1 Nishi-Shinjuku, Shinjuku-ku, Tokyo 163-0910 | Director William Wesley Pringle |
Evident Nagano Corporaiton | 6666 Inatomi, Tatsuno-machi, Kamiina-gun, Nagano 399-0495 | CEO Kenichi Koyama |
If you are a citizen of the Republic of Korea and/or your personal data is otherwise subject to Personal Information Protection Act, Credit Information Use and Protection Act, Act on Promotion of Information and Communications Network Utilization and Information Protection or other comparable Korean Data Protection Legislation (collectively referred to as “PIPA Laws”), this section provides additional information about your rights and how to processes your personal data.
You may have the following rights in relation to the processing of his or her own personal information.
We do not share your personal data unless you give us a prior consent for marketing and/or promotional purposes.
Evident destroys your personal data without delay after the purpose of collecting and using personal information is achieved or after the retention period expires. However, in the case of personal information that needs to be preserved in accordance with relevant laws and internal regulations, it is moved to a separate storage space after the purpose of collection and use is achieved, and it is stored and destroyed according to each retention basis and period. Your personal data shall not be used for any purpose other than the purpose corresponding to each retention basis. When destroying personal information, hard copies containing any personal data shall be shredded, and personal information stored in electronic file form shall be completely deleted using technical methods to prevent any recovery and reproduction.
You may access, download, change, or modify your personal data by contacting us. Please email us at: global-privacy@evidentscientific.com
You may contact our data protection officer for executing your rights in line with Part 5 of the Personal Data Protection Act 2012 at: apac-privacy@evidentscientific.com.
You can contact our data protection officer responsible for Mexico under Americas-privacy@evidentscientifc.com – please mention that your request relates to Mexico.
See separate privacy statement above “For the Local Policy Statement”
Feb. 13 2024 | Add XVIII newly & change under IV | Australian privacy law & AI usage |
Date | Content of revision | Reason |
Jan. 16 2023 | Revison to reflect Evidentscientific set-up | Evident will be an independent company |
Nov. 1 2021 | Add XIV newly | Legal response to Korean privacy law |
Oct. 2 2020 | Revise Mail address of “Contact us in Asia” in II | Correction of typos |
Oct. 2 2020 | Add XIII newly | Legal response to Japanese privacy law |
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